August 2007
Your Prophesy Dispatch Software has more to offer than ever before.
This issue of the Prophesy PowerUser Bulletin is designed to let you know about new enhancements and breaking product news which will be of interest to you.
Please contact your Prophesy Account Manager to learn more at 800.776.6706, or send us an email at poweruser@mile.com.
Prophesy Releases FleetTrax Premier 2008
Award-Winning Fleet Maintenance Software for Trucking Gains New Features/Functionality with it’s integration to Prophesy DispatchSeries
Prophesy Transportation Software has released the next generation of its award-winning fleet maintenance software for trucking. FleetTrax Premier 2008 offers the powerful functionality of the industry-preferred original, along with complete integration with their popular DispatchSeries Software and other exciting new enhancements including:
- NEW! Fully integrated with Prophesy DispatchSeries Software for the ultimate in fleet management
- NEW! Quick Work Order wizard allows you to quickly record vehicle maintenance
- NEW! Track parts, core, and tire returns
- NEW! Report browser window for quick selection and configuration of reports
“All enhancements to Prophesy Software products are driven by feedback & suggestions cultivated from our large customer base”, said Prophesy President Edward J. Forman. “The newest release of FleetTrax Premier is a shining example of this. We are fortunate to have such active users who regularly offer feedback from a hands-on perspective.”
At a Glance - Features of the Prophesy FleetTrax Premier application:
- Track an unlimited number of vehicles and other equipment
- Track all preventive maintenance (PM) and repairs performed on your fleet
- Track employee contact information, labor rates, punch clock history, licensing, renewals, and certifications
- Built-in parts inventory system with stock tracking
- Track core and disposal fees
- Built-in purchase requisition system for purchasing parts and tires from vendors
- Built-in work order management system to track and monitor status of work orders
- Warranty tracking on any part in inventory
- Track on-site fuel pump and tank inventory
- Generate fuel purchase history and statistics
- Tire inventory, assignment, and usage tracking
- Track tire cost, performance, and maintenance history
- Daily and work order punch clock utilities allow you to punch any employee in or out daily, or to document mechanics’ time spent on work orders
- Bar coding – track parts, work orders, and purchase orders by scanning UPC symbols
Prophesy LPS (Load Posting System)
Post Loads to DAT®, Internet Truckstop®, GetLoaded.com® and Post Everywhere® Directly from Prophesy Dispatch!
Pairing LPS with your Prophesy Dispatch software allows you to post loads and equipment to several third party posting sites with just a few simple clicks. This new module allows dispatchers to post/un-post their loads and equipment from their Prophesy Dispatch software to DAT®, Internet Truckstop®, GetLoaded.com® and Post Everywhere®, saving time and money!
Key Benefits:
- Quick, easy, real-time posting and un-posting capabilities from within the Prophesy Dispatch program
- Post and un-post to multiple sites with one simple posting transaction; no need to enter data to each site individually
- Centrally tracks posting statuses (Posted, Un-Posted, Expired) within Prophesy Dispatch for all posted Loads and Equipment
- Automatic re-posting to the DAT “LIVE” posting site
- Post for flat-rate, or per-mile
- Post Weight, Length, Full/Partial, and Notes data fields
- Maintains and uses industry-accepted Equipment Codes
- Simple and easy to use !
New! Prophesy Webinar Wednesdays
This summer, Prophesy has launched a new outreach program to our valued Dispatch Customers… intended to give you an inside peek at the hot new features just released for your Prophesy DispatchSeries software. We invite you to grab a cup of coffee and join us on Wednesday afternoon for a short presentation on ways to further maximize your Prophesy DispatchSeries Software. Click here for the webinar schedule and to register
This month’s topic:
Document Imaging: Eliminating the Paper Chase
This 20-minute online seminar covers a powerful add-on module you should consider for office automation: Integrated Document Imaging / Rendition Billing. You will gain real-time access to your documents while eliminating wasted labor and space in managing the input, output, and storage of all that paper you process every day.
More About Document Imaging:
The ultimate tool in document imaging, Prophesy DI allows users to quickly scan all trucking related paperwork on a trip-by-trip basis. All critical documentation can be scanned, viewed, printed, emailed, or faxed with a simple mouse click.
“These capabilities allow users to satisfy their customers and management with improved response times in reproducing key trip related documents. Our document management solution will empower office personnel with an easy-to-use scanning and imaging tool to store and retrieve all essential documents and forms” said Prophesy President Edward J. Forman.
At a Glance – Features of the Prophesy Document Imaging Interface:
- Scanning software developed exclusively for the freight transportation industry
- Scan various types of documents (POD, BOL, etc,)
- Index each image by invoice number or associate with master file record. (i.e. drivers, trailers, tractors, carriers, customers, etc.)
- Pull your scanned documents directly from the dispatch system, there's no need for an external search application
- Search by invoice number to find your document
- Scan one document or a batch of documents
- Supports multi-page documents
- Print, fax or email documents as attachments
- Scan using any Twain compliant scanner
- Zoom in/out, resize, rotate or invert your image with the touch of a button!
- Capture full POD information
- Establish unique image-based billing requirements for each customer
- Automatically print images with your invoice = no more copies!
SQL Server Interface Reduces Dispatch Processing Time by up to 36%
Offers Added Security & Reliability for Prophesy Dispatch Users
Most Prophesy Dispatch users should consider our powerful SQL Server database capability. This feature allows dispatch information to be hosted in a Microsoft SQL Server database, affording users greater speed and database integrity and multi user management.
Users will notice immediate improvements in processing speed, when using SQL Server. Tests run by Prophesy reflected an increase in dispatch processing speeds of up to 36%. “These increased speeds translate into superior processing efficiency and reporting capacity for our Dispatch users,” said Prophesy President Edward J. Forman. Other key features include advanced automated management tools that enable users to maintain the reliability of their database using advanced maintenance checks as well as automated backup capabilities and much more stability and reliability in general when compared to Access.
Long-term benefits of using the SQL-Server version of Dispatch, lie in scalability. As your company evolves, the dispatch system will continually build a knowledge base of valuable historic information that will be used to optimize your decision-making for marketing efforts, backhaul optimization and customer profitability analysis along with many other functions to increase revenue and/or profitability. The most efficient and reliable way to manage this data is to empower your Prophesy Dispatch system with a SQL Server database. It should be noted that Microsoft® has recently made their SQL Server software available at no cost to most smaller users. This should be considered by all customers, except those running very small operations with minimal growth strategy.
To learn more about the Prophesy interface to SQL server, please contact your Prophesy Representative at 800.776.6706 or email moreinfo@mile.com.
Reminder!
Other exciting new options released this year for your Prophesy DispatchSeries Software:
EDI – Supports 204, 990, 210, & 214 transaction sets
Prophesy Dispatch offers powerful EDI (Electronic Data Interchange) compliance capabilities, built exclusively for the Trucking Industry. Allowing you to transmit critical forms to your customers or trading partners via EDI technology, (including transaction sets 204, 990, 210, and 214). Prophesy's EDI software reduces paper shuffle and reduces time spent, while increasing your customer satisfaction rating. Prophesy Dispatch & Accounting with EDI offers accurate, secure, and virtually instant data exchanges, facilitating freight billing, and allowing your growing trucking company, brokerage, or private fleet to keep pace with many of the largest companies in the transportation industry.
The Prophesy EDI Interface will allow you to conform seamlessly with your customer’s EDI requirements, including the following transaction sets:
- 204 - Motor Carrier Load Tenders
- 990 - Response to a Load Tender
- 210 - Freight Invoices
- 214 - Truckload Carrier Shipment Status Messages
- Reduce paper shuffle, and save time
- Increase your customer satisfaction rating by providing necessary documentation securely.
Truck Tracking & Reporting, Integrated with your Dispatch System
Traditionally, onboard tracking systems simply tell you where your vehicles are, Prophesy’s integrated solution doesn't stop there. TrackerDispatch pinpoints your vehicle locations and then processes this information to report accurate departures, arrivals, missed appointments, planned and unplanned stops, mileage by state, delays, and moving ETA's.
Your route and scheduled itineraries are electronically sent, stored, viewed and managed on the drivers’ handheld phones or hardwired in-cab device. This allows you to virtually reduce and even eliminate the need for voice communication between driver and dispatcher saving hours of unnecessary phone time.
We have developed our TrackerDispatch solution to work with a series of Nextel® GPS, Java-enabled phones, OR with an in-cab hard-mounted GPS device. Home-base data transmission is managed by your Prophesy Dispatch software automatically. Create and send detailed load information, important messages, and other critical information to your fleet, Anytime. Anywhere.
When used with their mobile phones, Drivers will respond to your dispatcher through a simple, user-friendly interface right on their phone, entering actual arrival and departure times, quantities of goods, BOL and much more. When Dispatch receives a check call from the device, it processes the information and automatically adjusts ETAs, quantities, and other customer records, saving you time and helping you operate more efficiently.
TrackerDispatch will provide you with:
- The ability to Dispatch by Exception, and Empower your Dispatchers
- Real-Time GPS Tracking
- Mileage Summaries by State
- Reduced Communication Costs
- Track Every Stop Location and Time
- Detect Out-of-Route Miles
- Automated Driver Check Calls
- Load Details Sent to Driver’s Mobile Phone
- Instant updates to load changes
- Arrival Times Automatically Sent to Dispatch via Drivers Mobile Phone
- View Assets from any Internet-enabled PC
- Track, Alert & Report Detention Time
- Powerful, yet Affordable
For an online demo of TrackerDispatch, or for more information, please contact your Account Manager at 800.776.6706 or via email at poweruser@mile.com
Maximize your Prophesy DispatchSeries Software…
Learn advanced techniques, train new employees, or simply refresh your knowledge of the system. Our training team offers unique options to meet the needs of your company, including:
- Open Training Courses - allow multiple companies to attend training in a classroom-style environment, at a price lower than traditional private training. (view)
- Customized Training - Helps you implement the program in a way that best suits the way you do business. We use your databases, your customer files, your codes and reporting preferences.(view)
- On-site Consulting - Mobile Software Consultants Travel to Customer Site to Jump-Start Implementation.(view)
Prophesy Open Training 2-day courses follow a fixed agenda, covering the software basics including:
- Creating Rate Schedules
- Setting up Goods, Customers, Equipment Codes, Trailers, Tractors, Lessor/Brokers and Drivers. How to associate defaults to save on data entry.
- Booking Simple Truck loads, Multiple Customers on a Load, Creating Frequent Loads.
- Dispatch Board Set up and Management
- Loose Shipments (Multiple shipment loads)
- Check Calls and Advances
- Split Loads
- Printing and Posting Freight Bills and correcting posted bills.
- Driver's Settlements
- Posting Fuel Taxes
- Reports
- Utilities
- Lab: Building and managing loads, freight bills, drivers pay, reports.
- Interfacing to QuickBooks® Pro. Or using Prophesy Accounting Customizing vs. default accounts.
- And much more!
Prophesy Open Training Courses are offered monthly at the University of Prophesy Training Center. For dates, or to reserve your seats in an upcoming class, please contact us at 800.776.6706 or via email at poweruser@mile.com. We look forward to welcoming you!
No two trucking operations are exactly alike!
This is a guiding principal for the team of expert instructors at the University of Prophesy. We work with your staff to help you get the most out of your Prophesy Software investment by helping you to implement the program in a way that best suits the way you do business. We use your databases, your customer files, your codes and reporting preferences. When you come to the University of Prophesy... it's all about making the Prophesy system work for you!
While at the University of Prophesy, your team will experience our intensive 2 or 3 day training, which completely covers the software while also giving special focus to the areas most important to your operation. Historically, this has proven to be the best practice for implementation. We provide the environment for learning... without the interruptions of your day-to-day routine, and with the expert guidance of the Prophesy Training & Implementation Team.
You can expect:
- Implementation planning specific to your company. Customized notes, guides and screenshots of what needs to be done for a successful implementation.
- Customized Training with your own Data - not a sample of what could happen, (that's simply a demo) We will work with your database, so that you can take it home and build upon what you have learned. This is a service unique to Prophesy, and one of our most popular features.
- Follow up - with each in-house training, your company receives individual attention. Your company is unique and we look for the situations and detail that your company will require to be successful. In addition, your trainer will provide a follow up customized database review to ensure your success.
- Upon completion of our curriculum each of staff member will receive a graduation certificate from the University of Prophesy. This is a certificate that your employees can be proud of. They have made the effort, and learned how to use the software to their greatest benefit. The Prophesy Team recognizes that and wishes to reward that also.
To schedule your preferred training dates, please contact us at 800.776.6706 or via email at poweruser@mile.com. We look forward to welcoming you!
Mobile Software Consultants Travel to Customer Sites to Jump-Start Implementation.
To meet the demand of the fastest growing dispatch software customer base in the industry, Prophesy Transportation Solutions, Inc. has added a new division to their customer training and implementation team. The Prophesy On-Site Implementation division encompasses a team of mobile consultants dedicated to getting the company’s new customers up and running quickly, while assisting with setup of proprietary information, populating database (customers/resources/goods/rates), managing loads, billing customers and paying drivers.
“Prophesy DispatchSeries software is widely known to be the most user-friendly trucking software package in the industry”, said Prophesy President Edward J. Forman. “However many of our customers are so busy handling fast growth, that they want and need assistance onsite to get them up and running immediately. We created our Implementation Team to minimize growing pains by walking customers in need through the migration process firsthand. This helps some of our newer customers to move their existing information into the powerful Prophesy system without missing a step.”
The Prophesy Implementation Team will assist with:
- Setting Global Preferences
- Populating Database
- Creating User Accounts
- Creating Custom Rate Creating Customer Records
- Creating Driver Records
- Creating Carrier/Lesser/Broker Records
- Creating Tractor/Trailer Record
- Creating Goods Records
- Managing Loads and Shipments
- Loads – Booking, Changing Status, and Completing
- Loose Shipment
- Dispatch Board
- Setting Preferences and date ranges
- Searching
- Using
- Accounting
- Computing Driver Pay
- Printing and Posting Fright Bills, Driver Pay, Advances, Fuel Taxes, Maintenance
- Quickbooks Export
- Reports – Standard Report, Custom Filtering, Exporting Data for Analysis
- Utilities
- Importing and Exporting Data
- Setting up User Defined Mileages, Geocoding, etc.
- Clearing User Views, and Flags
To arrange on-site consulting for your team, please contact us at 800.776.6706 or via email at poweruser@mile.com. Our expert consultants are at your disposal!
This Just In… Partner News!
Prophesy Joins Intuit® Affiliate Program to Benefit Users.
Leading Trucking Software Provider Now Offers Discounts on Compatible QuickBooks® Products.
Prophesy Transportation Solutions, Inc. makers of the best-selling Prophesy DispatchSeries software for trucking, has joined the Intuit® Affiliate Program in order to offer discounted pricing on QuickBooks® Pro and other Intuit products that interface with the popular trucking solution.
Through this program we are able to offer our users a generous discount on their purchase of Intuit products such as QuickBooks Pro. Please view details on the Prophesy Affiliate discount here: www.mile.com/qb
“Traditionally, the Prophesy DispatchSeries and QuickBooks pairing has been one of our most popular solutions,” said Prophesy President Edward J. Forman. “For those accustomed to QuickBooks Accounting, the solution is truly the best of both worlds… featuring the power of both top-rated solutions.
ABOUT PROPHESY DISPATCH WITH INTERFACE TO QUICKBOOKS PRO:
Prophesy Dispatch software with Quickbooks Pro Accounting Software interface is the central solution for managing every part of a growing trucking operation. Users never enter data twice, as all critical information flows in real time throughout every part of their business. For QuickBooks Pro users, all critical accounting information flows automatically through Prophesy's powerful and easy-to-use 3rd-party accounting interface. The system easily handles all dispatch operations, freight billing, driver settlements, rating, EDI, Bills of Lading, Driver Settlements, Revenue Settlements, Driver Advances, Driver Pay and more. Prophesy DispatchSeries software creates an environment where efficiency is standard and profit is automatic.
PROPHESY, THE TOTAL SOLUTION FOR TRUCKING.
More trucking companies use a Prophesy software solution than any other brand on the market today! Quite simply because Prophesy Transportation Solutions has built the industry’s leading total trucking software solution, designed to manage every facet of a growing trucking operation for both public and private fleets with integrated, comprehensive and easy to use features that ensure unsurpassed efficiency and greater profit.
For more than 20 years the Prophesy name has represented quality, reliability and affordability for the trucking industry. Prophesy products offer reliable control over daily trucking operations, yet are easy for growing trucking companies and private fleet operations to implement, integrate and afford. This approach allows our users to build upon their total solution as their needs grow. For more information on the Prophesy Total Solution for Trucking, visit us on the web at www.mile.com today!
Did you Know? Dispatch Tips & Tricks!
Ever wish there was a shortcut for some of your most commonly used transactions in Dispatch?
Here's a list of keyboard shortcuts for your reference!
Shortcut Key Combinations for Dispatch
Please Note: Some of these key strokes will work differently depending on which screen you are currently in.
| Hotkey | Function |
|---|---|
| F2 | Dispatch Preferences |
| Ctrl + B | Dispatch Board |
| Ctrl + K | Book New Load/Shipment |
| F3 | Search For Load |
| F4 | Duplicate Load |
| Ctrl + I | Import Wizard |
| F1 | Dispatch Help |
| Ctrl + P | (In Book New Load) Print Carrier Confirmation |
| Alt + F1 | Help on current Window |
| Ctrl + Ins | New Load |
| Shift + Ins | Add to Current Load – Multiple Shipments |
| Ctrl + Del | Delete Shipment |
| Shift + Del | Remove Shipment From Load |
| Alt + Ins | Duplicate Current Shipment – Duplicate Multi-Ship |
| F9 | Assign Resources |
| Ctrl + R | Previous |
| Ctrl + N | Next |
| Ctrl +L | Locate |
| Ctrl + A | Rate Shipment |
| F10 | Save as Load |
| F11 | Save as Shipment |
| F12 | Save as Quote |
| Alt + R | Reports |
| (right arrow) | To access Drop Down Menus |
| (down arrow) | Scrolls DOWN the drop down menu |
| Page Down | Scrolls DOWN in groups in drop down menu |
| Page Up | Scrolls UP in groups in drop down menu |
| Esc | Backs out of drop down menu |
| Alt + F4 | Backs out of current screen OR the application |
| F10 | Brings up Shipments on the Load |
| F11 | Add or View Resources on a Load |
| F12 | Enter a Check Call on a Load |
Copyright 2007 Prophesy Transportation Solutions, Inc.