March 2007
Windows Vista – Testing by Prophesy Quality Assurance Team Underway
The new Microsoft® operating system, Windows Vista, has been released and is available on some new computers. Windows Vista is new to all users, including all of your hardware and software manufacturers. We would caution customers against upgrading to this new operating system without first evaluating its impact on all business critical software and hardware.
Prophesy is currently working on new releases that will take full advantage of the new Windows Vista operating system. Customers on SIPP (Prophesy's annual maintenance plan) will receive these updates when available at no additional cost.
We have created a special page on our website, www.mile.com/vista, which is updated with the latest guidance we can provide for a smooth migration path to the new Vista operating system.
Powerful scanning & rendition billing for ultimate in document imaging
Take a look at Prophesy's powerful scanning & rendition billing interface for the ultimate in document imaging designed for trucking. Scan documents in once, and all of your critical truck documents are available at your fingertips and viewable on-screen, on demand. With this complete document management solution, you will never waste time searching for load paperwork again.
Your customers will love your shortened response time, and your team will love the way our document scanning capability allows them to safeguard documents, save time and make their job easier. Simply print, fax or email the form your customer or vendor requires, and your work is done. The Prophesy Scanning and Rendition Billing system supports multi-page documents, and indexing by reference numbers for easy document search.
- Scanning software developed exclusively for the freight transportation industry
- Scan various types of documents (POD, BOL, etc,)
- Index each image by invoice number
- Pull your scanned documents directly from the dispatch system, there's no need for an external search application.
- Search by invoice number to find your document
- Scan one document or a batch of documents
- Supports multi-page documents
- Print, fax or email documents as attachments
- Scan using any Twain compliant scanner
- Zoom in/out, resize, rotate or invert your image with the touch of a button!
- Capture full POD information
- Establish unique image-based billing requirements for each customer
- Automatically printing images with your invoice means no more copies!
Advanced Fleet Maintenance Integrated with Dispatch
Give your Total Trucking Solution the next level of advanced fleet maintenance with Prophesy FleetTrax Premier.
Prophesy FleetTrax Premier is a comprehensive software solution, which fulfills all the necessary DOT compliance regulations pertaining to vehicle maintenance records. Additionally, FleetTrax Premier handles every aspect of fleet maintenance procedures including preventative maintenance scheduling, maintenance history, fuel and tire usage, equipment tracking, parts inventory, work order generation, automatic costing of parts and labor and much more. Best of all it integrates seamlessly with your existing DispatchSeries solution.
FleetTrax Premier contains many enhancements and features which are ideal to run fully integrated with your Dispatch software. Key improvements include:
- Enhanced tire rotation tracking. This new feature offers a graphical representation of the tires on each truck, complete with an easy drag and drop rotation feature which allows users to easily command optimal tire rotation.
- Enhanced bar code scanning. Users may easily scan the bar code from any work order, allowing the scanned information to appear instantly on the screen. This eliminates the need to ever re-key the information. This new data entry method allows quick and accurate data capture, and makes the operation virtually error proof.
- Inspection Reporting. Handle inspection reporting to ensure compliance with regulations
- Work Order Generation. Allow advanced work order functionality to create and add miscellaneous labor and diagnostics charges, and apply disposal fees
- P.O. Management & Tracking. Allow you to generate and track both standard and blanket purchase orders
- Support and cross-reference more than 14,000 industry standard VMRS codes for easier management of inventories and multi-site fleets.
- Track fuel and parts inventory, so that you can analyze your costs and protect yourself against shrinkage.
- Warranty Tracking. Track warranty information, and alert the user when a part that is being replaced is still under warranty.
- Provide templates to let you create maintenance histories, work orders and other records for each vehicle in your fleet.
- Handle maintenance and tracking of all equipment including air compressors, forklifts, and yard trucks, in addition to tractors and trailers
- Provide multiple security levels to ensure that employees have access to the areas they need and prevent unauthorized access of data
For more information on advanced Fleet Maintenance with FleetTrax Premier, contact your Account Manager at 800.776.6706 or send us an email at poweruser@mile.com.
EDI – Supports 204, 990, 210, & 214 transaction sets
Prophesy Dispatch offers powerful EDI (Electronic Data Interchange) compliance capabilities, built exclusively for the Trucking Industry, and which allow you to transmit critical forms to your customers or trading partners via EDI technology (including transaction sets 204, 990, 210, and 214).
Prophesy's EDI software reduces paper shuffle and reduces time spent, while increasing your customer satisfaction rating. Prophesy Dispatch & Accounting with EDI offers accurate, secure, and virtually instant data exchanges, facilitating freight billing, and allowing your growing trucking company, brokerage, or private fleet to keep pace with many of the largest companies in the transportation industry.
The Prophesy EDI Interface will allow you to conform seamlessly with your customer’s EDI requirements, including the following transaction sets:
- 204 - Motor Carrier Load Tenders
- 990 - Response to a Load Tender
- 210 - Freight Invoices
- 214 - Truckload Carrier Shipment Status Messages
- Reduce paper shuffle, and save time
- Increase your customer satisfaction rating by providing necessary documentation securely.
Truck Tracking & Reporting, Integrated with your Dispatch System
Traditionally, onboard tracking systems simply tell you where your vehicles are. Prophesy’s integrated solution doesn't stop there! TrackerDispatch pinpoints your vehicle locations and then processes this information to report accurate departures, arrivals, missed appointments, planned and unplanned stops, mileage by state, delays, and moving ETA's
Your route and scheduled itineraries are electronically sent, stored, viewed and managed on the drivers’ handheld phones or hardwired in-cab device. This allows you to virtually reduce and even eliminate the need for voice communication between driver and dispatcher, saving hours of unnecessary phone time.
We have developed our TrackerDispatch solution to work with a series of Nextel® GPS, Java-enabled phones, OR with an in-cab hard-mounted GPS device. Home-base data transmission is managed by your Prophesy Dispatch software automatically. Create and send detailed load information, important messages, and other critical information to your fleet. Anytime. Anywhere.
When used with their mobile phones, Drivers will respond to your dispatcher through a simple, user-friendly interface right on their phone, entering actual arrival and departure times, quantities of goods, BOL and much more. When Dispatch receives a check call from the device, it processes the information and automatically adjusts ETAs, quantities, and other customer records, saving you time and helping you operate more efficiently. TrackerDispatch will provide you with:
- The ability to Dispatch by Exception, and Empower your Dispatchers
- Real-Time GPS Tracking
- Mileage Summaries by State
- Reduced Communication Costs
- Track Every Stop Location and Time
- Detect Out-of-Route Miles
- Automated Driver Check Calls
- Load Details Sent to Driver’s Mobile Phone
- Instant updates to load changes
- Arrival Times Automatically Sent to Dispatch via Drivers Mobile Phone
- View Assets from any Internet-enabled PC
- Track, Alert & Report Detention Time
- Powerful, yet Affordable
For an online demo of TrackerDispatch, or for more information, please contact your Account Manager at 800.776.6706 or via email at poweruser@mile.com.
Truck-friendly Door to Door Commercial Routing
Finally, turn by turn driving directions built for trucking. Prophesy EasyStreetTM is the industry's first commercial street-level routing program with real-time dock-to-dock directions for trucks to virtually any address in the US. And it’s built to work either as a stand-alone version, or with your existing DispatchSeries software!
Prophesy proudly announces their next-generation mileage product, Prophesy EasyStreet, designed in collaboration with Maptuit Corporation
The new system offers trucking companies the nation’s most sophisticated commercial street level routing and directions, instead of just city to city! Prophesy EasyStreet is the most accurate and customizable routing in the industry, offering optimized routing, on-demand directions, truck restrictions, toll avoidance, advanced urban routing, door-to-door directions, and advanced geocoding.
“Prophesy EasyStreet goes way beyond earlier generations of our industry acclaimed mileage & routing offerings,” said Prophesy President Edward J. Forman. “EasyStreet offers a dynamic online component which is updated in real-time to account for any permanent changes to the US road network and even short-term alternative routings caused by natural disasters such as Hurricane Katrina and the recent flooding in the Northeast. EasyStreet is the most powerful and detailed commercial mileage & routing solution ever offered, and is simply not available anywhere else with this level of accuracy....”
Prophesy chose to partner with Maptuit to produce this solution for the trucking industry, selecting that company based on the the high quality of commercial route detail for virtually all city streets in the US. Key strategic differentiators of the EasyStreets database include minimization of turns, favor of left turns over right turns for safety, data for 53’ trailers, height and weight restrictions, more than 16,000 toll roads and, perhaps most importantly, a community of 70,000 drivers who regularly provide feedback and notifications on road conditions, allowing updates to the online database to reflect current conditions in near real-time.
“We are proud to have partnered with Prophesy, a leader in its space, and jointly collaborate to bring a high-end product that guarantees real value and that is a real solution to many trucking companies.” stated Jeff Papows, CEO of Maptuit. “Technology has become increasingly accepted by carriers of all sizes, and it helps trucking companies and drivers become more efficient, ensuring operators get to their final destination faster, safer and with greater detail than ever before.”
For an online demo of Prophesy EasyStreet, or for more information, please contact your Prophesy Account Manager at 800.776.6706 or via email at poweruser@mile.com
Maximize your Prophesy DispatchSeries Software…
Learn advanced techniques, train new employees, or simply refresh your knowledge of the system. Our training team offers unique options to meet the needs of your company, including:
- Open Training Courses - allow multiple companies to attend training in a classroom-style environment, at a price lower than traditional private training. (view)
- Customized Training - Helps you implement the program in a way that best suits the way you do business. We use your databases, your customer files, your codes and reporting preferences.(view)
- On-site Consulting - Mobile Software Consultants Travel to Customer Site to Jump-Start Implementation.(view)
Prophesy Open Training 2-day courses follow a fixed agenda, covering the software basics including:
- Creating Rate Schedules
- Setting up Goods, Customers, Equipment Codes, Trailers, Tractors, Lessor/Brokers and Drivers. How to associate defaults to save on data entry.
- Booking Simple Truck loads, Multiple Customers on a Load, Creating Frequent Loads.
- Dispatch Board Set up and Management
- Loose Shipments (Multiple shipment loads)
- Check Calls and Advances
- Split Loads
- Printing and Posting Freight Bills and correcting posted bills.
- Driver's Settlements
- Posting Fuel Taxes
- Reports
- Utilities
- Lab: Building and managing loads, freight bills, drivers pay, reports.
- Interfacing to QuickBooks® Pro. Or using Prophesy Accounting Customizing vs. default accounts.
- And much more!
Upcoming Open Course Schedule:
March 8 – 9
April 5 - 6
May 3 - 4
To reserve your seats in an upcoming class, please contact us at 800.776.6706 or via email at poweruser@mile.com. We look forward to welcoming you!
No two trucking operations are exactly alike!
This is a guiding principal for the team of expert instructors at the University of Prophesy. We work with your staff to help you get the most out of your Prophesy Software investment by helping you to implement the program in a way that best suits the way you do business. We use your databases, your customer files, your codes and reporting preferences. When you come to the University of Prophesy... it's all about making the Prophesy system work for you!
While at the University of Prophesy, your team will experience our intensive 2 or 3 day training, which completely covers the software while also giving special focus to the areas most important to your operation. Historically, this has proven to be the best practice for implementation. We provide the environment for learning... without the interruptions of your day-to-day routine, and with the expert guidance of the Prophesy Training & Implementation Team.
You can expect:
- Implementation planning specific to your company. Customized notes, guides and screenshots of what needs to be done for a successful implementation.
- Customized Training with your own Data - not a sample of what could happen, (that's simply a demo) We will work with your database, so that you can take it home and build upon what you have learned. This is a service unique to Prophesy, and one of our most popular features.
- Follow up - with each in-house training, your company receives individual attention. Your company is unique and we look for the situations and detail that your company will require to be successful. In addition, your trainer will provide a follow up customized database review to ensure your success.
- Upon completion of our curriculum each of staff member will receive a graduation certificate from the University of Prophesy. This is a certificate that your employees can be proud of. They have made the effort, and learned how to use the software to their greatest benefit. The Prophesy Team recognizes that and wishes to reward that also.
To schedule your preferred training dates, please contact us at 800.776.6706 or via email at poweruser@mile.com. We look forward to welcoming you!
Mobile Software Consultants Travel to Customer Sites to Jump-Start Implementation.
To meet the demand of the fastest growing dispatch software customer base in the industry, Prophesy Transportation Solutions, Inc. has added a new division to their customer training and implementation team. The Prophesy On-Site Implementation division encompasses a team of mobile consultants dedicated to getting the company’s new customers up and running quickly, while assisting with setup of proprietary information, populating database (customers/resources/goods/rates), managing loads, billing customers and paying drivers.
“Prophesy DispatchSeries software is widely known to be the most user-friendly trucking software package in the industry”, said Prophesy President Edward J. Forman. “However many of our customers are so busy handling fast growth, that they want and need assistance onsite to get them up and running immediately. We created our Implementation Team to minimize growing pains by walking customers in need through the migration process firsthand. This helps some of our newer customers to move their existing information into the powerful Prophesy system without missing a step.”
The Prophesy Implementation Team will assist with:
- Setting Global Preferences
- Populating Database
- Creating User Accounts
- Creating Custom Rate Creating Customer Records
- Creating Driver Records
- Creating Carrier/Lesser/Broker Records
- Creating Tractor/Trailer Record
- Creating Goods Records
- Managing Loads and Shipments
- Loads – Booking, Changing Status, and Completing
- Loose Shipment
- Dispatch Board
- Setting Preferences and date ranges
- Searching
- Using
- Accounting
- Computing Driver Pay
- Printing and Posting Fright Bills, Driver Pay, Advances, Fuel Taxes, Maintenance
- Quickbooks Export
- Reports – Standard Report, Custom Filtering, Exporting Data for Analysis
- Utilities
- Importing and Exporting Data
- Setting up User Defined Mileages, Geocoding, etc.
- Clearing User Views, and Flags
To arrange on-site consulting for your team, please contact us at 800.776.6706 or via email at poweruser@mile.com. Our expert consultants are at your disposal!
Did You Know?
Expert Tips and Tricks for your DispatchSeries Software
1. How to find an existing customer to haul a load for?
From The Dispatch board in the Enroute, Active or Resource Availability Views, right click your mouse and select “Searches>Search for Backhauls. The destination of the load you have selected will automatically fill in as the origin of the load you are looking for. You can add radius information and a specific destination. The search will look not only at historical loads but will also look at your pending loads. For more information on this functionality contact the Prophesy Support Department at 800.776.6707.
2. That you can split your Dispatch Board?
Open the Dispatch Board to the view you would like displayed on the top half of a split screen. Then click on the icon labeled “Split View” Now select the view you would like to display on the bottom of the screen.
3. Why a simple right click can be so helpful?
If you are not sure if you can do something from a particular screen in Prophesy Dispatch if you right click a menu will come up and chances are you will see what you want to do on that menu! For example: If you are in any load view on the dispatch board, and you would like to go to the customer master file… Simply right click on the load and select “Customer Master File”
4. How to set up auto-warnings for Driver/Carrier Expirations?
Go to File>preferences>System defaults. Look for the label Scheduling/Expiration Conflicts and choose from Warn at assignment. On the lower right hand section of the system defaults tab you will need to specify how many days in advance you want to be warned of the expirations.
5. The quickest way to get a BOL or POD to your customers?
With our new document imaging module When your customer calls you and wants a BOL or a POD you can now email the document directly to them and never leave your PC! No more searching through filing cabinets, making a copy and then faxing them the requested paperwork.