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Accounting
5 Released
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Exciting Prophesy Features Set for 2008
At the beginning of any new year, we look back on our past achievements and scan the horizon for opportunities to improve our practices and principles. We evaluate ourselves with a fresh perspective and use the New Year as a time for continued advancement and rebirth. In observation of these important ideals, Prophesy has been hard at work improving our existing products and launching a host of exciting new solutions that are sure to skyrocket your success. This month’s eZine showcases our latest software updates as well as brand new additions to the family of Prophesy products and services.
We extend our warmest wishes to you and yours for a successful 2008!
Sincerely, The Prophesy Team
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New Prophesy Accounting Version 5 Released
Our next-generation Accounting system is built for trucking, and designed to be integrated with the Prophesy Dispatch system. Offered as the ultimate tool in accounting for the trucking industry, this new software package allows you to quickly access critical financial information with the click of a button. New segment capabilities allow you to track income and expenses in up to two department levels. All invoices and settlements from the DispatchSeries software can be posted seamlessly into the Accounting software, where your key accounting personnel can take over and process cash receipts, payables, payroll, owner operator settlements, and financial reporting. Please Note: This upgrade is available at no cost to current Prophesy Accounting Users who are actively enrolled in SIPP.
Take a look! – New Features of the Prophesy Accounting Version 5 Interface:
Ÿ Year-to-date comparative and per-mile financial statements Ÿ Industry-specific chart of accounts Ÿ Two available accounting segments allow you to track and report income and expenses by Tractors, Trailers, Drivers, Business Units, Divisions, or Customers Ÿ Automatically post invoices and settlements from Prophesy Dispatch into the Prophesy Accounting system for processing Ÿ Convenient Dashboard utility provides a quick glance at your overall company performance Ÿ User-friendly icons within each module allow for quick and easy navigation Ÿ Recurring General Ledger entries and Accounts Payable vouchers Ÿ Recurring invoice functionality for users with businesses outside of the Dispatch company Ÿ Easily apply cash received to multiple invoices Ÿ Up-to-the-minute cash balance information within the Accounts Receivable, Accounts Payable, and Revenue Settlements modules Ÿ Export any report to an Excel® spreadsheet Ÿ Direct deposit functionality in the Revenue Settlements and Payroll modules that utilize up to 3 bank accounts Ÿ A whole new look and user-friendly design!
For further details on Prophesy Accounting 5, email usernews@mile.com or call 800-776-6706 today!
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Intuit® Certifies Prophesy Team to Train Users on QuickBooks®
As always, the Prophesy Training & Consulting team is dedicated to making your use of Dispatch easier and making your company more successful and profitable. In an effort to further that cause, the Prophesy T&C Team has recently added the QuickBooks ProAdvisor certification to their expert skill set. This allows our team to provide additional technical resources for implementation and further expands our available services to include:
Ÿ Guiding you in the selection of QuickBooks Enterprise, Premier, and Pro solutions to meet your company’s needs Ÿ Guiding you in the process of establishing and configuring a chart of accounts Ÿ Designing and customizing reports to meet your company's financial needs Ÿ Assistance with importing and exporting Customers, Vendors, and Employees Ÿ Assistance with data backup and retrieval Ÿ Advice on best practices for entering beginning balances Ÿ Advice on how and when to run financial reports Ÿ Advice on upgrading QuickBooks
Prophesy is proud to offer these new additions to our already vast array of professional training and consulting services, which include:
Ÿ Advanced training on Prophesy products in-house or by phone Ÿ On-site implementation of DispatchSeries and related software Ÿ Comprehensive systems analysis Ÿ And much more!
To inquire about Prophesy’s training and consultation services, email usernews@mile.com or call 800-776-6706 today!
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Save 20% on Transportation Costs with PTTS (Prophesy Total Transportation Solution)
Prophesy’s new PTTS is the most comprehensive transportation management package available. If you have any need to turn orders or shipments into multistop loads, PTTS will integrate load planning and optimization, dispatching, EDI, shipment tracking, and mobile communication software into one complete solution, allowing you to dynamically build and adjust shipments as necessary, monitor shipping performance, and seamlessly share all related information internally and with customers.
Once you receive an order, PTTS quickly and easily plans how it will get to its final destination. You will organize orders and build optimized routes and schedules quickly, while efficiently saving labor and warehouse space. The PTTS management options put all aspects of your shipments directly in the spotlight from start to finish, allowing you to easily handle any issues as they arise. You also have a wealth of utilities and reports at your disposal to measure your performance and streamline your operation, improving your overall customer service.
PTTS makes you an active partner to your customer, rather than just a supplier. The customer knows exactly where their shipment is, from the moment the order is placed to the moment it arrives at the receiving dock. Your customers’ management, sales, and customer service teams know where each delivery is at all times and your staff has dynamic, real-time information on distribution performance and costs.
If you are already a Prophesy Dispatch user, you can easily add the power of PTTS to your existing system to help you better understand and control transportation costs.
For further details on PTTS, email usernews@mile.com or call 800-776-6706 today!
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Document Imaging & Retrieval for Trucking with Prophesy DI
With the release of the new Prophesy DI, you can now scan, organize, store, and retrieve all of your mission-critical documentation with ease and complete control.
Designed specifically for trucking companies, Prophesy Document Imaging allows you to manage all of your essential documents including invoices, PODs, proof of insurance, broker documents, vehicle paperwork, notes, accident photos, and more. Scan a single document or a large batch of documents at once, making the normally tedious digitizing process a snap. Once your documents are scanned, use the built-in image adjustment tools to zoom, resize, and rotate them to your satisfaction. Associate each document with a specific customer, vehicle, or other resource, and then print, fax, or email documents whenever needed to keep your contacts well informed.
Prophesy Document Imaging also works in tandem with VisiFreight to strengthen your ability to track information. Using this dynamic pair of applications, you can provide your customers with scanned copies of detailed load documentation online, saving you countless hours of phone time and keeping your customers fully informed at every step of the way.
For more information on Prophesy Document Imaging, we invite you to attend our Wednesday Webinars in the month of January, which will give you an in-depth look at the capabilities of this time-saving module including its interaction with Prophesy VisiFreight. Email usernews@mile.com or call 800-776-6706 for details today!
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Ask the Tech Team
One very popular question we’ve received from our customers is, “How do I add my own company logo to my reports?” Here’s how!
First, you will need to set the appropriate graphic formatting of your logo:
Ÿ The display size of the logo file is 288L x 56H, so the dimensions of your logo file should be these or multiples thereof. (This is an aspect ratio of 36:7.) Ÿ The file format of the logo file must be of type Bitmap (.BMP). Ÿ The name of the logo file must be "Logo.bmp".
Once this file is created, place it in your current working “Disp” folder. This folder is located, by default, inside either the “Prophesy” or “Prophesy\Programs” folder on your shared network drive (network installations) or your local hard drive (single-user installations).
By default, there is already a file named “Logo.bmp” in the “Disp” folder. This is a blank file and can be safely overwritten with your new one.
Once your logo file is in the “Disp” folder, your reports and freight bills will display this file in their printouts.
Note to Multi-Company Dispatch Users: Follow the above steps normally to insert your logo if you would like a single logo to be displayed for all of your companies. However, if you would like each company to use its own logo, you must copy the corresponding logo into the appropriate company folder located in the “Disp\[company name]” folder. (These folders are named with the IDs that you used when you first added these companies to Dispatch.)
Ask a question! If you have a question for the Prophesy Tech Team, email it to usernews@mile.com and you could see it printed in a future issue of the Prophesy eZine!
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Copyright 2008 Prophesy Transportation Solutions, Inc.
All trademarks property of their respective owners |
